5 Steps To Help In Shifting Your Office2 min read
Shifting to a bigger, better office is exciting for any company. But it can cause disruption and extended downtime during the transition phase, leading to loss of business.
Don’t fret – proper planning and coordination will ensure that everything goes smoothly. To make the transition less stressful for everyone involved, just follow the procedure given below.
Step 1: Research corporate relocation companies
Check out the moving companies in your area and get detailed info on their business relocation services.
The safety of the office equipment is paramount, so reject any company that isn’t registered, doesn’t provide moving insurance, or uses temporary/part-time contractors to move goods.
Step 2: Fix rates
After shortlisting companies, request an on-site estimate – it is more accurate than a phone quote. A representative from the company will come to the office, look at everything that needs to be moved, and tell you how much it will cost to move everything to the new premises.
Step 3: Plan the schedule
Communicate your expectations and requirements to the moving company and create a detailed schedule for relocation. It is advisable to consult with the movers on designing a floor plan of the new office – including the location of the workspaces, furniture and storage. This will come in handy while unpacking.
At the same time, brief your employees about the shifting schedule, and familiarize them with the location and surrounding areas.
Step 4: Take inventory
Paperwork is a necessary evil, so consult with the company to make sure you have all the required documents ready. This is especially important if you’re shifting abroad.
The period before shifting is also a great time to trim office clutter. Take stock and get rid of unnecessary files and useless items at least a month before the move.
Step 5: Unload during off-hours
To minimize disruption during working hours, schedule unloading during off-hours, overnight or the weekend. It is important to maintain business continuity and ensure that your team is back in operation as quickly as possible. After all, you don’t want to lose valuable customers. As with everything else, you have to consult with the movers and plan this in advance.
When relocating a business along with furniture and valuable equipment, it pays to know what you’ll be doing and when. Constant communication between the employer, the employees, and the moving company is the key – it will help make the move an exciting experience for the company as a whole.